TERMS OF BUSINESS AND CLIENT INFORMATION

These terms of business apply to any engagement undertaken by Staugaard Flor Advokater (the “Law Firm”), unless otherwise expressly agreed.

The Law Firm is a joint office consisting of two independent legal practices:

• Staugaard Flor Advokater v/Anja Staugaard Jensen (CVR no. 40 54 12 09), and
• Staugaard Flor Advokater v/Signe Flor Poulsen (CVR no. 41 22 09 53).

Where the same conditions apply to both practices, they are collectively referred to as “the Law Firm.”

In accordance with the rules of professional conduct for lawyers, the Law Firm is required to provide clients with certain information. This information appears below together with the general terms of business.

The Law Firm operates from Hyskenstræde 3, ground floor left, 1207 Copenhagen K, and can be contacted at:

Signe Flor Poulsen
Phone: +45 25 10 05 68
Email: signe@staugaardflor.dk

Anja Staugaard Jensen
Phone: +45 30 28 07 11
Email: anja@staugaardflor.dk

Website: www.staugaardflor.dk

Both attorney Signe Flor Poulsen and attorney Anja Staugaard Jensen are licensed by the Danish Ministry of Justice and are members of the Danish Bar and Law Society (Advokatsamfundet).

1. The Law Firm’s Handling of the Assignment

The Law Firm accepts and carries out assignments in accordance with the Danish Administration of Justice Act, the Code of Conduct for the Danish Bar and Law Society, and applicable Danish law in general.

The Law Firm provides advice exclusively on matters governed by Danish law.

The Law Firm does not provide tax advice or advice on any financial implications of the legal advice given.

When an assignment is accepted, the Law Firm and the client agree on the scope of the Law Firm’s assistance. The scope may be adjusted on an ongoing basis. The Law Firm will carry out the assignment until its completion, unless otherwise agreed.

When accepting an assignment, the Law Firm will assess whether the client is eligible for public or insurance-based legal aid under applicable law or under the client’s insurance policy. If the Law Firm’s fees are to be covered in whole or in part by public funding or an insurance company, the client will be informed of the applicable principles for determining fees and of any potential consequences for the client.

The Law Firm’s advice is tailored to the specific assignment and may not be used for any other purpose without the Law Firm’s prior express consent. The Law Firm is liable only to the client for the advice provided, unless otherwise agreed.

The client may terminate the engagement with the Law Firm at any time. In such case, the Law Firm is entitled to fees and reimbursement of costs incurred up to the time of termination.

The Law Firm may also terminate the engagement in accordance with the applicable rules of professional conduct.

Upon termination of the engagement, the Law Firm will as a general rule return any original documents to the client no later than upon completion of the matter. The Law Firm retains case files for at least five years from the completion of the assignment.

2. Conflicts of Interest

When accepting an assignment, the Law Firm will check whether any conflict of interest or duty of loyalty exists that would prevent the Law Firm from undertaking the engagement.

3. Confidentiality

The Law Firm treats all information relating to its matters and clients as confidential, unless the circumstances clearly indicate that the information is not of a confidential nature. The duty of confidentiality applies subject to any statutory disclosure obligations imposed on lawyers in relation to public authorities.

4. Client Funds

The Law Firm does not receive client funds or other entrusted monies. Payments are accepted only for fees and disbursements. Accordingly, the Law Firm does not maintain a client account subject to the rules governing the handling of client funds.

5. Fees and Expenses

The Law Firm determines its fees based on an overall assessment, taking into account factors such as time spent, the complexity of the matter, the responsibility assumed by the Law Firm, the importance and value of the matter to the client, and the outcome achieved. VAT is added in accordance with applicable rules.

At the outset of a matter, the Law Firm will, upon request, inform the client of the estimated fee, where this is possible given the nature of the assignment. If the total fee cannot be stated in advance, the Law Firm will explain the basis of calculation, for example the applicable hourly rates. Clients who are consumers will receive information on fees before any work is commenced.

If a fixed fee has been agreed, or if the Law Firm has provided a price estimate, such fee or estimate is based on the assumption that the matter can be completed within the expected timeframe and without unforeseen complications. The Law Firm will promptly inform the client if a fixed fee cannot be maintained, or if an estimated fee is likely to be exceeded by more than 20%.

As a general rule, the Law Firm issues invoices monthly in arrears, unless otherwise agreed.

Payment terms are eight (8) calendar days from the invoice date. In the event of late payment, interest will accrue in accordance with the Danish Interest Act.

The client will be charged separately for disbursements and other expenses related to the matter immediately after such costs have been incurred.

6. Anti-Money Laundering

To prevent money laundering and the financing of terrorism, all lawyers in Denmark are subject to strict regulatory requirements. Among other obligations, lawyers must obtain identity information when the advice involves a transaction covered by the Danish Anti-Money Laundering Act.

In such cases, this includes, for companies, information on the individuals who ultimately own more than 25% of the company. Clients of the Law Firm are therefore obliged, upon request, to provide the necessary identity information and supporting documentation. Clients must also inform the Law Firm if a beneficial owner or a member of management is a politically exposed person (“PEP”).

A PEP is a person who holds, or has held, a prominent public function. The Danish Financial Supervisory Authority maintains a list of individuals who are considered PEPs in Denmark, available on its website.

Identity information is collected and stored solely for the purpose of preventing money laundering and terrorist financing and is retained in accordance with applicable law for a minimum of five years after the client relationship has ended.

7. Insider Trading

All employees of the Law Firm are subject to applicable legislation prohibiting the disclosure of inside information concerning listed companies under the Danish Capital Markets Act’s rules on insider trading.

 

8. Liability and Insurance

The Law Firm is liable for its advice in accordance with the general rules of Danish law, subject to the following limitations:

The Law Firm’s liability does not cover indirect losses, including but not limited to loss of business, loss of time, loss of profit, loss of goodwill or reputation, or loss of data. Liability for advice and assistance is limited to DKK 2,500,000.

Only the client to whom the advice was given may assert a claim for damages against the Law Firm.

The Law Firm has taken out professional liability insurance and provided a guarantee in accordance with the rules of the Danish Bar and Law Society. The insurance covers all legal work undertaken by the Law Firm, regardless of where it is performed.

The Law Firm’s professional liability insurance and guarantee are with:

HDI Global Specialty SE, Indiakaj 6, 1st floor, DK-2100 Copenhagen Ø. Policy numbers:

• Staugaard Flor Advokater v/Anja Staugaard Jensen: Policy No. 156-76206427-30017
• Staugaard Flor Advokater v/Signe Flor Poulsen: Policy No. 156-76346297-30015

9. Communication

Written communication with the Law Firm takes place by email unless otherwise agreed.

The Law Firm’s systems are regularly checked for viruses, malware, and similar threats in accordance with recognised standards. However, the Law Firm accepts no liability for emails or attachments that may contain harmful code. Clients are therefore advised to check all emails and attachments for viruses or other harmful content before opening them.

10. Legal Confirmation Letters

The Law Firm issues legal confirmation letters when requested by you or your auditor. Such letters are billed based on time spent, with a minimum fee of DKK 1,500 excluding VAT.

11. Intellectual Property Rights

All intellectual property rights to materials prepared by the Law Firm belong to the Law Firm, unless otherwise agreed.

12. Personal Data

Information on how the Law Firm processes personal data about clients, counterparties, and other individuals can be found in the Law Firm’s Privacy Policy, available on its website www.staugaardflor.dk.

13. Marketing

The Law Firm may, in its marketing, refer to a matter once it has been completed and if it is publicly known.

14. Complaints, Governing Law and Jurisdiction

Any dispute concerning the Law Firm’s advice is governed by Danish law and subject to the jurisdiction of the Danish courts.

The Law Firm is subject to the supervision and disciplinary system of the Danish Bar and Law Society (Advokatsamfundet) and to the rules on proper conduct for lawyers under section 126 of the Danish Administration of Justice Act. The Code of Conduct for the Danish Bar and Law Society also applies. These rules can be found on the Danish Bar and Law Society’s website www.advokatsamfundet.dk.

The Danish Disciplinary Board of the Bar and Law Society (Advokatnævnet) handles complaints concerning lawyer conduct and disputes about fees. The Board’s address is Kronprinsessegade 28, 1306 Copenhagen K, and its website is www.advokatnaevnet.dk.

PRIVACY POLICY

Under the EU General Data Protection Regulation (Regulation No. 2016/679 of 27 April 2016) and the Danish Data Protection Act (Act No. 589 of 8 March 2024), we are required to provide certain information about our collection and processing of personal data.

Data Controller and Contact Information
Staugaard Flor Advokater is a joint office consisting of two independent law practices:

• Staugaard Flor Advokater v/Anja Staugaard Jensen (CVR no. 40 54 12 09), and
• Staugaard Flor Advokater v/Signe Flor Poulsen (CVR no. 41 22 09 53).

Where the same conditions apply to both practices, they are collectively referred to as “the Law Firm.”

The Law Firm is the data controller for the personal data we have received about you.

You may contact the Law Firm if you wish to exercise your rights as described in Section 8, file a complaint regarding our processing of your personal data, or if you have any questions about this Privacy Policy.

Contact details:

Staugaard Flor Advokater v/Signe Flor Poulsen (CVR no. 41 22 09 53)
Hyskenstræde 3, ground floor left
1207 Copenhagen K
Email: signe@staugaardflor.dk
Phone: +45 25 10 05 68

Staugaard Flor Advokater v/Anja Staugaard Jensen (CVR no. 40 54 12 09)
Hyskenstræde 3, ground floor left
1207 Copenhagen K
Email: anja@staugaardflor.dk
Phone: +45 30 28 07 11

Categories of Personal Data
Depending on the assignment and the nature of the case, the Law Firm processes ordinary personal data, identification data (including civil registration numbers), information relating to criminal matters, and special category (sensitive) personal data.

Source of the Personal Data
We collect personal data either directly from you or from third parties, typically our clients or public authorities. We also collect personal data from other third parties, such as counterparties in legal proceedings or business partners, and we may obtain information from public databases and registers, including the Danish Central Business Register (CVR).

Purpose and Legal Basis for Processing

Legal Services
Personal data is collected and processed for the purpose of performing the agreed assignment, such as providing legal advice and/or conducting complaint or court proceedings.

The processing is based on Article 6(1)(a), (b), and (c), and Article 9(2)(f) of the General Data Protection Regulation. When we process data concerning criminal matters, this is done under Article 10 of the Regulation and section 8 of the Danish Data Protection Act. We process civil registration numbers in accordance with section 11(2) of the Danish Data Protection Act.

Newsletters and Courses
We collect personal data, for example, to register you for courses or newsletters, to organise events, or to send brochures, invitations, and other information about our services and activities.

If you register for one of our courses, we will process your personal data, including your name, position, company, email address, phone number, and address. The legal basis for this processing is Article 6(1)(b) of the General Data Protection Regulation.

If we wish to use your information for other purposes (for example, for marketing), we will always inform you in advance and, as a general rule, obtain your consent to such processing in accordance with Article 6(1)(a) of the Regulation. You may withdraw your consent at any time.

If you subscribe to our email newsletter, we will process your name, email address, and company. The legal basis for this processing is your consent under Article 6(1)(a) of the General Data Protection Regulation.

Recipients of Personal Data
Personal data will only be disclosed to others — including courts, public authorities, counterparties in legal proceedings, etc. — to the extent necessary for the handling of the matter and where there is a lawful basis for the disclosure.

In addition, information is shared with IT service providers, external accountants, and others who assist us, and with whom we have entered into data processing agreements.

Retention Period
We retain personal data for as long as it serves a legitimate purpose.

After a matter has been concluded, we generally retain personal data for up to ten (10) years, unless specific circumstances require a shorter or longer retention period.

Under the rules of professional conduct for lawyers, we are required in all matters to ensure that no conflict of interest exists. Accordingly, we do not delete information necessary for carrying out this conflict check.

Right to Withdraw Consent
If our processing of your personal data is based on consent, you may withdraw your consent at any time by contacting us.

Withdrawal of consent does not affect the lawfulness of processing carried out prior to the withdrawal.

Your Rights
Under the General Data Protection Regulation, you have several rights regarding our processing of your personal data:

1. Right of access – You have the right to access the personal data we process about you, as well as additional information about the processing.
2. Right to rectification – You have the right to have inaccurate personal data about you corrected.
3. Right to erasure – In certain circumstances, you have the right to have personal data about you deleted before our general retention period expires.
4. Right to restriction of processing – In certain cases, you have the right to restrict the processing of your personal data. If processing is restricted, we may only process the data — other than for storage — with your consent, or for the establishment, exercise, or defence of legal claims, or for the protection of a person or important public interests.
5. Right to object – In certain cases, you have the right to object to our otherwise lawful processing of your personal data.
6. Right to data portability – In certain cases, you have the right to receive your personal data in a structured, commonly used, and machine-readable format, and to have it transferred from one controller to another without hindrance.

If you wish to exercise your rights, please contact us.

Complaints to the Danish Data Protection Agency
If you are dissatisfied with the way we process your personal data, you have the right to lodge a complaint with the Danish Data Protection Agency (Datatilsynet). You can find the Agency’s contact details at www.datatilsynet.dk.